Whilst the grand plan may be to move to a paperless society, many industries are still very much burdened by compliance and the necessary retention of printed documents.
These documents, containing personal and sensitive information, are often filed then taken to a secure and safe offsite document storage facility, like those managed by our sister company The Information Management Group (TIMG).
We step in at the conclusion of the agreed retention period as a legislative requirement to securely destroy that sensitive information.
Sound data protection policies are not just excellent business practice, it is the law. Federally mandated Privacy Legislation requires businesses to destroy sensitive information rather than simply discard the data. Carelessly discarding sensitive information puts customers at risk of that information becoming public knowledge and used for identity theft. Furthermore you and your organisation become vulnerable to litigation when personal records are not properly maintained or destroyed.
Essentially the records management life cycle consists of:
- creation or receipt of information
- classification of the records
- maintenance and use of the records (i.e. recalling them if needed); and
- disposition through destruction or transfer to archives
Since the Privacy Law Reforms were introduced, the Office of the Australian Information Commissioner (OAIC) has placed particular focus on the need for businesses to secure personal information. Their latest update to the Guide to Securing Personal Information details the collection of personal information, how to protect it, and what to do with it once it is no longer needed.
For those who don’t require a records management provider and store archived records at your own premises, Shred-X is able to provide the secure collection of archive boxes. Contact Shred-X today for more information
More about our sister company
TIMG assist in storing, managing, integrating and accessing your important information securely, compliantly and effortlessly.
The Information Management Group and many national records storage providers trust Shred-X to perform their document destruction work.